The connotation of an archive information construction
Archives informationization refers to the standardized management and effective sharing, development and utilization of archive information resources through the use of modern information technology.
As far as colleges and universities are concerned, the construction of archives informationization refers to the construction of archives network in the process of file management, with archives information resources as the core, using information technology to improve the modernization level of college archives work, so as to realize the socialized service of college archives information. The dynamic process of the target.
The influence of the archives informationization of colleges and universities on the archives work of colleges and universities
1. The construction of archives informationization has revolutionized the traditional archives work of colleges and universities.
The traditional college archives work mainly includes collecting, sorting, cataloging, filing, filing and utilizing, and basically acts as a typist and archivist. Under the conditions of informationization, the central work of college archives has undergone a revolutionary change. The carrier form of traditional archives has begun to transition to digital form. The main environment of archives management has gradually migrated to the digital environment. File management uses computer technology to carry out various businesses. Work, such as the use of computers for auxiliary volumes, full-text storage and retrieval, automatic indexing, cataloging, statistics, lending, warehouse management, etc., and can seamlessly link the various business links of traditional file management, greatly improve the file The efficiency and quality of work.
2. Archives informationization has spawned new archives business
In the information environment, a new file business - electronic file management - was derived. The emergence and management of electronic files poses a huge challenge to archives. Electronic files are recorded in binary code on the support of optical disks, disks, tapes, etc., depending on the computer system and can be transmitted over the network. . The emergence of electronic documents has formed some new types of archival business activities, such as various types of archival digital services, information security management services, long-term preservation management of electronic documents, and information system development, all of which reflect strong information characteristics.
3. The influence of archive informationization on the use of college archives
Digital file information can make any user free from any time and space restrictions, so many users can find the information they need without going to the archives. Save time and increase efficiency. The opening of online archives has brought archival work into a new working environment and an excellent virtuous circle. In the past, archivists have reduced the number of literature compilations, digital compilations, and thematic compilations for the development of archives resources, so that archivists have more time for archival data collation.
4. Informatization has changed the mode of university file management
After the implementation of informationization, the management mode of college archives has undergone a fundamental change. The storage, processing, management and utilization of archives information have changed. The archives work has gradually shifted from the traditional manual management mode to the information management mode. Through the construction of the database, especially the construction of university network information, the effective management and utilization of archive information resources can be realized. Make the file management department change from the custody and utilization function of archives to the information collection, management and service functions, from closed to open, realize the file management mode from the custody of file-oriented entities, and provide services to the society with digital information of archive entities. The transformation.
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